Disclaimer: Use of Third-Party Technologies and AI Systems

At SAWITT FZCO, we prioritize the security and privacy of your personal data. In providing our services, we utilize several third-party technologies and platforms, including:

• Large Language Models (LLMs): We employ AI-powered technologies such as OpenAI to process and analyze data provided by users for recruitment and assessment purposes. These systems may process your data (including video, voice, and text submissions) for job-related evaluations. Please note that while we enforce strict security measures, data processing by external providers like OpenAI is subject to their privacy practices.
• Amazon Web Services (AWS): All data collected through our platform is securely stored and processed on AWS servers, which adhere to leading industry security standards and comply with data protection regulations.
• External API Providers: To enhance functionality, we also rely on external APIs (e.g., video interview transcriptions, CV parsing). These providers are bound by strict confidentiality agreements and use the data only as necessary for service delivery.

By using our platform, you acknowledge that your data may be processed using these technologies. We take steps to ensure that any third-party services used are compliant with applicable data protection laws, such as the UAE’s Personal Data Protection Law, the European GDPR, and US laws like CCPA. We recommend reviewing the privacy policies of OpenAI, AWS, and any other relevant third-party service providers to fully understand how your data is handled.

Data We Collect

We collect the following categories of personal data:

• Personal Identification Information: Name, aliases, job title, and contact details (e.g., email, phone number)
• Uploaded Content: Recorded video interviews, voice recordings, resumes/CVs, cover letters, and other application materials
• Sensitive Data: Information related to health, ethnicity, or other protected characteristics (where required for recruitment)
• Device and Usage Data: IP address, browser type, location data, and access times
• Platform Usage Data: Data from interactions with the platform, including assessments and video interviews.

By using our platform, you acknowledge that your data may be processed using these technologies. We take steps to ensure that any third-party services used are compliant with applicable data protection laws, such as the UAE’s Personal Data Protection Law, the European GDPR, and US laws like CCPA. We recommend reviewing the privacy policies of OpenAI, AWS, and any other relevant third-party service providers to fully understand how your data is handled.

Legal Basis for Data Collection and Processing

We process personal data under the following legal grounds:

• Consent: When you voluntarily provide personal data (e.g., CVs, video interviews), you consent to its processing for recruitment purposes.
• Contractual Obligation: When data processing is necessary to provide our services (e.g., recruitment analysis).
• Legal Compliance: We process your data to comply with applicable legal requirements (e.g., UAE Data Protection Law, GDPR, CCPA).
• Legitimate Interest: For purposes like fraud prevention, improving our platform, or conducting business administration.

Data Usage

We only use your data for the following purposes:

• Recruitment Services: To facilitate video interviews, voice recordings, and CV submissions for AI-assisted recruitment analysis.
• Platform Enhancement: When data processing is necessary to provide our services (e.g., recruitment analysis).
• Legal Compliance:  Improving the functionality and user experience of our platform.
• Security: Preventing unauthorized access or misuse of our services.

Data Sharing

Your personal data will not be shared with third parties except as required to provide our services:

• Clients (Recruiters): Your data will only be shared with clients using the platform for recruitment purposes with your consent.
• Third-Party Service Providers: Limited to service providers necessary for essential functions (e.g., cloud storage, video processing), subject to confidentiality agreements.
• Legal Compliance:  Improving the functionality and user experience of our platform.
• Legal Authorities: Only as required by law, regulations, or legal proceedings.

We do not sell or lease your personal data for marketing purposes.

International Data Transfers

Your data may be transferred internationally, including to the US and Europe. We ensure compliance with:

• UAE Law:  Complying with UAE’s data protection standards.
• GDPR (Europe): Applying safeguards such as Data Processing Agreements (DPAs) and Standard Contractual Clauses (SCCs) for transfers outside the EEA.
• CCPA (USA):  Ensuring compliance with US privacy laws, including the CCPA.

We do not sell or lease your personal data for marketing purposes.

Data Security

We implement industry-standard measures to protect personal data:

• Encryption:  All data is encrypted in transit and at rest.
• Access Control: Data access is restricted to authorized personnel with role-based permissions.
• Audit Logs:   Monitoring of system access to prevent unauthorized data usage.
• Data Minimization:  Only collecting and retaining the minimum data necessary for the outlined purposes.

User Rights

Depending on your jurisdiction, you have rights concerning your personal data:

• Access: Request access to your personal data and information on its processing.
• Correction: Request rectification of inaccurate data.
• Deletion: Request deletion when data is no longer needed.
• Restriction: Request limitations on data processing under specific conditions.
• Data Portability: Request the transfer of your data to another service provider.
• Withdrawal of Consent: Withdraw consent for processing at any time by contacting us.

To exercise your rights, contact us at: info@sawitt.com.

Disclaimer: Use of AI and Third-Party Services

We utilize external technologies, including:

• Large Language Models (LLMs): We employ AI models from providers like OpenAI to process and analyze data. Data is processed in accordance with OpenAI’s privacy policies.
• Amazon Web Services (AWS): All data is securely stored on AWS servers, which comply with relevant regulations.
• External APIs: Some features use third-party APIs (e.g., video processing). These providers have limited access to data necessary for service provision and are bound by confidentiality.

Complaints

If you have concerns about your data, you may file a complaint with:

• UAE: Telecommunications and Digital Government Regulatory Authority (TDRA).
• Europe: Your local Data Protection Authority under GDPR.
• USA: Federal Trade Commission (FTC) or your state’s Attorney General.

Contact Us

For inquiries or concerns, please reach out to us at:

Email: info@sawitt.com

Address: SAWITT FZCO, Dubai Silicon Oasis, DDP, Building A2, 101, Dubai, UAE.